[ProgSoc] AGM Reminder -- 29th March (this Thursday)

Andrew Halliday mail at andi.id.au
Wed Mar 28 01:49:19 EST 2012

I think progsoc needs to develop or adopt a standard voting procedure.

The lack of clear definition of the powers of the president mean that you are essentially dictating what you want to the members. Although I think what you have outlined below is fair (with one exception) it doesn't mean that this spirit will always be followed by subsequent office holders.

Allowing nominations at an AGM and not allowing absentee voting is, well, bullshit. Nominations should close at least 3 days prior to the AGM and a list of candidates circulated to progsoc at progsoc

The current state of electoral procedure is woeful. Doesn't the Union have a standard model that can be used?

I probably shouldn't get my knickers in a twist considering most positions are elected by default, but its the principle of the matter - the president shouldn't have free reign to define electoral processes at each electoral event within progsoc.


On 23/03/2012, at 5:06, "Tomislav Bozic" <tomchristmas at progsoc.org> wrote:

> A reminder that the ProgSoc AGM is on
> this Thursday, the 29th of March (six more sleeps at time of writing!)
> starting at 1830 sharp
> and taking place in the FEIT Board Room (CB10.03.290), as per previous years,
> and that there will be food.
> I would like to draw your attention to
> http://progsoc.org/wiki/AGM_20120329 :-
> As you can see, we have just one candidate nominated/seconded/accepted for
> each Executive role at this time, meaning that if there are no further
> nominations, this year's election will be a complete walkover and thus,
> each candidate will be elected unopposed (this has happened before in
> 2000[*] and 2001[**]). Now, personally, I wouldn't mind if it was a
> walkover, as I approve each and every candidate thus far nominated and
> therefore will not nominate/second any other candidates myself. But maybe
> you might have someone else in mind for a particular role, in which case,
> feel free to send your nomination to progsoc at progsoc.org or you may
> nominate in person at the AGM, as usual.
> A reminder of the voting procedure. Votes shall be cast in person at the
> AGM by the clear and unambiguous raising of a single hand well above
> shoulder level -- raise your hand for a single candidate per role, please!
> If there is just one candidate for a given role, then they are elected to
> that role unopposed, otherwise a candidate shall be elected by simple
> majority (at least 50% of the membership present casting a vote, plus one
> more).
> In the event of there being three or more candidates and, if after the
> first round of voting a simple majority has not been achieved, then the
> candidate with the least amount of votes shall be eliminated and another
> round of voting will be called for with only the remaining candidates to be
> considered. If this does not yield a simple majority, then the above
> procedure shall be repeated until there is a clear victor.
> If you do not wish to vote, you may abstain by not raising a hand. In
> reckoning a simple majority, your abstention will not be counted towards
> the total vote.
> Absentee votes will not be permitted, as this would be unfair on those
> people not present, especially since the nomination of further candidates
> will be allowed at the AGM, so it would be in your best interests to be
> present at the AGM!
> You may, however, nominate a proxy to vote on your behalf, if you are
> unable to be present. Please send your proxy nomination to
> psexec at progsoc.org (and ask permission from your proxy beforehand, of
> course). Votes by proxies shall be given extra weight in reckoning of the
> vote e.g. if a member is proxy voting on behalf of one other person, then
> their vote shall be counted as two (2) votes.
> Also, to be eligible to run as a candidate and be elected, and also to vote
> at the AGM, you will need to have paid your membership for this year (this
> *includes* our "Emeritus Presidents"). Records will be checked at the AGM
> for this (also, I've got a pretty good memory of who has paid and who
> hasn't ;) Pay online or on the day before the start of the AGM (ideally not
> during -- best not to interrupt proceedings!). The ProgSoc room will be
> open from 1700 to 1830 on the day for this purpose.
> I would also like to remind you that the quorum for the AGM is:
> 7.2.2 (...) fifty percent (50%) of members entitled to vote or twenty (20)
> members entitled to vote whichever is lesser.
> Since, at time of writing, we have 51 financial members this year, the
> quorum shall therefore be 20. If we are to follow correct meeting procedure
> and if it is determined at the advertised starting time that we don't have
> quorum, then the only valid motion that can be made at the meeting would be
> to adjourn the meeting to a later time (e.g. we do not commence the meeting
> until we have quorum), so it is really important that as many of you come
> as possible!
> Finally, you will notice the agenda for the meeting on
> http://progsoc.org/wiki/AGM_20120329 . If there is something else you wish
> to bring up, feel free to add it to the agenda now.
> Hope to you see you all there!
> Tom
> [*] http://progsoc.org/wiki/List_of_Executive_members_by_year#2000_.28XII.29
> [**]
> http://progsoc.org/wiki/List_of_Executive_members_by_year#2001_.28XIII.29
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